WHY HR CHOOSES US

Built for HR teams hiring foreigners regularly

From 5 to 500+ legalizations per year — same single contact, transparent pricing, predictable timelines.

💰

Volume discounts up to 35%

5+ apps: 10% off · 10+: 15% · 20+: 25% · 50+: 30% · 100+: 35%. Locked-in rates with annual contract — predictable budget for HR.

👨‍💼

Dedicated account manager

One contact across all employees, all processes. Speaks English, Russian, Ukrainian, Polish. WhatsApp + email response within 15 minutes.

📊

Corporate dashboard

Real-time status of every application, document checklist per employee, exportable reports for HR and finance. SSO via Google/Microsoft.

⚖️

Legal advisory for HR

Monthly Q&A with our immigration lawyers. Custom policy templates. Sponsorship document drafting. Internal training for HR team.

⚡

Priority queue

Express filing 2× faster than standard. Critical hires processed in 14 business days. Overnight document review available.

🛡️

Compliance audit

Full review of existing employee documents, identification of compliance gaps, action plan to fix risks before audit/inspection.

HOW IT WORKS

From first call to legal status — in 7 steps

Predictable, transparent process. No surprises.

1

Discovery call

30-min Zoom/WhatsApp call: we map your hiring pipeline, evaluate compliance status, identify volume needs.

⏱ Day 1🆓 Free

2

Tailored proposal

Within 24h — pricing matrix per service, expected timelines, contract draft. We never bill for review.

⏱ 24h📑 Custom rates

3

Annual contract signed

Lock in volume rates. SLA on response times. NDA covered. Either party may terminate with 30-day notice.

⏱ 1-3 days⚖️ Standard NDA

4

Onboarding to dashboard

Your HR team gets accounts on our portal. Live training session. SSO integration with Google/Microsoft.

⏱ 1-2 days🔐 SSO ready

5

First batch submission

You upload employee data via CSV or portal. We pre-fill applications, request missing docs, file with urzęd. Status updates daily.

⏱ Days 5-14📤 Bulk upload

6

Track + intervene

Real-time dashboard shows each application's status. We attend hearings, respond to urząd queries, escalate stalled cases.

⏱ Ongoing🎯 98% approval

7

Cards delivered → renewals

Cards arrive at your office. We schedule renewals automatically — no expiry slips through. Annual compliance audit included.

📅 Auto-renewal🛡️ Audit included

INDUSTRY EXPERTISE

Specialized solutions for your sector

Documents, eligibility paths, and risk profiles differ by industry. We've handled hundreds of cases per sector.

📦

Logistics & warehousing

Bulk Karta Pobytu for warehouse workers. Standard package: passport, employer letter, accommodation, insurance.

Karta PobytuMass hiring

💻

IT & tech

Blue Card EU for senior engineers. 18-month residency path. Salary 150% of national avg required — we handle declaration.

Blue CardSenior talent

🏗️

Construction

Work permits + residence. Sponsorship paperwork for construction crews from Asia. Certificate of practical training.

Work permitSkilled labor

🏥

Healthcare

Medical staff legalization. Diploma recognition (nostrification). Polish language requirement waivers where eligible.

RecognitionSpecial path

🍽️

Hospitality

Hotels & restaurants. Seasonal vs permanent permits. We optimize between cost and renewal frequency.

SeasonalService sector

🏭

Manufacturing

Factory workers, line operators, technicians. Polish & CIS hires. Group filings synced with shift schedules.

Group filingsVolume rates

SAVINGS CALCULATOR

See your savings — instantly

Pick a preset or fine-tune the inputs. Your numbers update live with bar chart, breakdown, and 3-year projection.

Quick presets:

📦 Warehouse standard

💻 IT senior team

🏗️ Construction mass

🍽️ Hospitality seasonal

⚙️ Custom

📊 Workforce

Employees per year10

Family members per employee (avg)0

% renewals (vs first-time)30%

🌍 Workforce nationality (most common)

🌍 Mixed

🇮🇳 India

🇱🇰 Sri Lanka

🇧🇩 Bangladesh

🇳🇵 Nepal

🇵🇭 Philippines

🇺🇦 Ukraine

📋 Service mix

Karta Pobytu

Blue Card EU

Permanent Res.

Mix (avg)

📑 Document readiness

✅ All docs ready

⚠️ Some missing

📭 Need help collecting

⚡ Urgency

Standard

Express +50%

Critical 2×

📅 Contract length

1 year

2 years (−5%)

3 years (−8%)

➕ Add-ons

Annual compliance audit

+ thorough review of all current employee permits

Sworn document translations included

+ EN/RU/UA/HI/UR → PL by certified translators

Your annual savings

— zł

—% cheaper than paying retail per case

Volume tier · 5+ apps

10%

Add 5 more cases for 15% tier →

Year 1

— zł

Year 2

— zł

3-yr total
— zł

Retail (annual)— zł

B2B contract (annual)— zł

Per employee

— zł

Total discount

—%

Avg time

— days

✓ Account manager ✓ Dashboard ✓ Lawyer monthly Q&A ✓ Renewal reminders ✓ Compliance audit

Lock this rate →

⚠️ Pricing examples — base rates here are illustrative. Final B2B rate is tailored to your exact volume, services and timeline after a discovery call. The discount tiers and structure shown here reflect our actual model.

RETAIL VS B2B

What changes with a B2B contract

Feature	Retail (per case)	B2B contract
Price per Karta Pobytu	2 800 zł	1 820 zł (35% off)
Manager response	4-24h	15 min · WhatsApp
Status visibility	Email updates	Real-time dashboard
Document drafting	Self-serve	Done for you
Compliance audit	Not included	Annual, included
Renewal reminders	You track	Auto-scheduled
Lawyer Q&A for HR	Per-question billing	Monthly, included
Contract type	One-off	Annual · 30d notice

WHAT'S INCLUDED

Exactly what you get with a B2B contract

No surprises. Per-case work and account-wide value broken down so HR knows what they're buying.

📋

Per case (every employee)

Karta Pobytu / Blue Card / etc.

Eligibility review — we map the right legal basis (work / family / study) to maximize approval odds

Document prep — filling forms, sworn translations from EN/RU/UA/HI/UR, apostille coordination

Sponsor letter drafting — employer declaration, work conditions, accommodation proof — written by lawyer

Filing with urząd — online (MOS) or in-person, fee payment coordination, receipt with case number

Tracking + escalation — daily status checks, response to urząd queries, attendance at hearings if needed

Card delivery — physical card delivered to your office; renewal date auto-scheduled

🏢

Account-wide (annual)

Across all your hires

Dedicated account manager — single contact, WhatsApp + email, 15-min response SLA during business hours

Real-time corporate dashboard — status of every case, document checklist per employee, exportable reports

Monthly Q&A with immigration lawyer — 30-min call, ad-hoc questions about new hires, policy templates

Annual compliance audit — full review of permits, expiry flags, action plan before ZUS / PIP / Cudzoziemcy inspection

Auto-renewal scheduling — we track every employee's expiry; renewal kickoff 90 days before — no expiry slips through

SSO + API integration — Google Workspace / Microsoft 365 SSO, REST API for HRIS (BambooHR / Workday / SAP)

PRICING TRANSPARENCY

Government fees we don't keep — what you actually pay urząd

Our service fee is separate from official Polish government charges. Below is exactly what goes to urząd, not us.

💡 Important: these are statutory fees set by Polish law. They're paid directly to the urząd (or via marka skarbowa stamps). We coordinate the payment but don't add a markup — what you pay urząd is what's charged by Polish state.

Fee	Amount	When applicable
Karta Pobytu — TRC application fee	340 zł	Every first-time and renewal application
Blue Card EU — application fee	440 zł	Blue Card path only
Permanent residence — application fee	640 zł	Pobyt stały (after 5+ years TRC)
Marka skarbowa (stamp duty)	17 zł	Stamped on application
Card production fee (after approval)	50 zł	Paid before card pickup
Apostille (foreign document legalization)	~60 zł / doc	If birth/marriage cert from abroad
Sworn translation (PL)	~50 zł / page	Per page of foreign-language document
Work permit type A/B/C	50-200 zł	Depends on permit type

⚠️ Amounts current as of 2026. Polish government may update fees — we always quote the latest. Translation/apostille costs vary by document complexity. Our B2B contract covers coordination of these payments at no extra service fee.

CLEAR OWNERSHIP

Who does what — no grey areas

From day one we split the work clearly. You collect the things only your company has access to. We handle everything that touches Polish bureaucracy.

📤

You provide

From your HR / employees

Employee list with full names, contact emails & phones

Company KRS / NIP / REGON certificates (one-time setup)

Trade license / business registration documents

Employee passport scans (we accept WhatsApp uploads)

Employment contracts (signed copies)

Salary declarations (for Blue Card eligibility)

Address of employee accommodation (rental contract or letter)

Health insurance proof (NFZ or private — we help if missing)

⚙️

We do

End-to-end legal & admin

Eligibility analysis per employee (right legal path)

Sworn translations + apostille coordination

Application form preparation (in Polish, by lawyer)

Sponsor letter drafting (employer declaration)

Filing with urząd (online MOS or in-person)

Government fee payments (we coordinate, you reimburse exact)

Tracking, escalation, response to urząd queries

Hearing attendance + appeals if needed

Card pickup + delivery to your office

Renewal scheduling 90 days before expiry

Monthly status reports to your HR + finance

Annual compliance audit before inspections

REAL SCENARIOS

What B2B looks like in numbers

Anonymized examples from our actual contract patterns. Your numbers will vary based on volume, urgency and document state.

📦 🇧🇩

Logistics company — 30 warehouse hires from Bangladesh

Full Karta Pobytu cycle. 30 employees + 12 family members (spouses). Standard urgency, partial documents, 2-year contract.

Volume30 emp + 12 family

Timeline5 months

Retail price~140 000 zł

B2B contract~84 000 zł

Savings / yr56 000 zł · 40%

💻 🇮🇳

IT consulting — 12 senior engineers from India (Blue Card EU)

Blue Card EU path with EU mobility. 12 employees + 8 family members. Express urgency (4 critical hires), full docs ready, 2-year contract.

Volume12 emp + 8 family

Timeline3.5 months

Retail price~95 000 zł

B2B contract~71 000 zł

Savings / yr24 000 zł · 25%

🏗️ 🇳🇵

Construction firm — 75 workers from Nepal (mass hiring)

Karta Pobytu + work permits. 75 employees, no families. Standard urgency, none of the docs prepared, 3-year contract.

Volume75 employees

Timeline7 months

Retail price~315 000 zł

B2B contract~189 000 zł

Savings / yr126 000 zł · 40%

🍽️ 🇱🇰

Hotel chain — 25 seasonal staff from Sri Lanka

Mix of Karta Pobytu and short-term work permits. High renewal rate (60% returning seasonal workers). Standard urgency, 1-year contract.

Volume25 emp · 60% renewals

Timeline4 months

Retail price~67 000 zł

B2B contract~48 000 zł

Savings / yr19 000 zł · 28%

⚠️ Numbers are illustrative — actual contract pricing is calculated based on your specific volume, services, urgency, and document state. Use the calculator above for a live estimate or request a tailored quote below.

YOUR DEDICATED TEAM

Three roles working on your cases end-to-end

No call centers, no outsourcing. Same dedicated team manages all your applications. We introduce you to the people behind the role on the kickoff call.

🤝

Senior Account Manager

Your single point of contact. WhatsApp + email response within 15 minutes. Coordinates all employees and processes.

PL · EN · RU15-min SLA

⚖️

Immigration Lawyer

Licensed legal advisor. Drafts complex sponsorship letters, represents at appeals, hearings and urząd inspections.

Polish Bar member3K+ cases

🛡️

Compliance & Audit Specialist

Reviews existing employee documents, identifies expired permits, prepares you for ZUS / PIP / Cudzoziemcy inspections.

UA · EN · PLAudit ready

CLIENT STORIES

HR teams trust us with their hardest hires

★★★★★

"They handled dozens of Karta Pobytu applications for our warehouse staff. One contact, weekly status reports, no surprises. Saved significantly vs retail rates."

HR

HR Director · Logistics · Warsaw

★★★★★

"We brought in IT engineers from India on Blue Card EU. The dedicated manager handled paperwork while we focused on onboarding. Best vendor decision we made this year."

IT

Head of Talent · IT Consulting · Kraków

★★★★★

"Compliance audit found expired permits we didn't know about. Fixed before our annual ZUS inspection. Worth the engagement on its own."

🏗

CEO · Construction firm · Wrocław

★★★★★

"Hospitality has constant seasonal permit renewals. The dashboard fixed it — I see status of every employee's card in one screen."

🏨

HR Manager · Hospitality · Gdańsk

★★★★★

"Negotiated rate for manufacturing workers from Bangladesh. Saved meaningful percent vs our previous lawyer. Manager actually picks up WhatsApp."

🏭

Operations Director · Manufacturing · Łódź

★★★★★

"We needed Blue Card EU for engineers from India. Other firms quoted 6+ months. LegalSol did it in under 4. Senior talent secured before competitors poached them."

VP

VP People · SaaS company · Warsaw

FAQ

Common questions from HR & legal teams

What's the minimum volume to qualify for B2B rates?

5 applications per year — that's the threshold for our basic contract (10% off). For most HR teams hiring foreigners regularly, this is reached within the first quarter. We don't do "minimums" trap — you pay only for what you submit.

How is B2B contract structured?

Annual master agreement covering all your hires. Locked-in per-case rate based on projected volume. Either party can terminate with 30 days notice. NDA covers all employee data. Pricing is fixed for the year — we absorb urząd fee changes.

What if we don't reach projected volume?

No penalty. Your tier adjusts at year-end review. If you projected 50 hires but did 25, you pay the 20+ tier rate (25%) for those 25, and we re-quote next year based on actuals. We never bill for non-existent cases.

Do you handle compliance audits before government inspection?

Yes — annual compliance audit is included in B2B contracts. We review every active permit, flag expirations, identify employees whose status doesn't match contracts, and prepare you for ZUS / PIP / urząd cudzoziemców inspections. Catches problems before regulators do.

What integrations does the dashboard support?

SSO via Google Workspace and Microsoft 365 (out of the box). REST API for custom integrations with your HRIS (BambooHR, Workday, SAP). Bulk CSV upload for legacy data. Slack/Teams notifications for status changes.

Can we use you for one-off VIP hires too?

Yes — alongside the contract you can flag specific cases as "Critical" — they get processed in 14 business days at 2× rate. Useful for senior hires you can't afford to lose. C-level / VP relocations frequently use this.

What happens to data if we end the contract?

All employee data is exported in JSON/CSV format and delivered to you. We retain only legally-mandated copies (anonymized) for 5 years per Polish law. GDPR-compliant deletion within 30 days of contract termination. You own your data.

Do you cover other EU countries beyond Poland?

We're Poland-focused for end-to-end legal work. For relocations from Poland to other EU states (Germany, Netherlands), we partner with vetted local firms and coordinate the handoff so your employee's permit transitions smoothly.

GET STARTED

Get a tailored quote in 1 hour

Fill in the form — your dedicated manager replies within 1 business hour with custom rates and a contract draft.

Legalize your foreign workforcein Poland — at scale

Built for HR teams hiring foreigners regularly

From first call to legal status — in 7 steps

Specialized solutions for your sector

See your savings — instantly

What changes with a B2B contract

Exactly what you get with a B2B contract

Government fees we don't keep — what you actually pay urząd

Who does what — no grey areas

What B2B looks like in numbers

Three roles working on your cases end-to-end

HR teams trust us with their hardest hires

Common questions from HR & legal teams

Get a tailored quote in 1 hour

Legalize your foreign workforce
in Poland — at scale